Display Screen Equipment
(DSE) User Policy

1. Regulations

1.1 College shall comply with the Health & Safety Executive regulations and any guidance notes which accompany the regulations.

2. Intent

2.1 College will take appropriate steps to reduce health risks associated with the use of Display Screen Equipment, by adopting a policy based upon care, support, assessment and education.

2.2 College has a legal obligation to its employees. However, as a caring organisation, College also acknowledges its responsibility to its students.

3. Users

3.1 All staff and students who use regularly use DSE are treated as Users.

4. General Principles

Users should be provided with a firm work surface of an adequate size on which to work, together with an ordinary four legged chair;

Teaching time should be planned to allow regular work breaks.

4. Devices

4.1 The equipment classed as part of the device may include:

a Visual Display ;
Keyboard, mouse, other input devices, microphone, camera, mass storage drive, printer;
chair, desk / work surface and lighting;
the immediate work environment around the workstation.

4.2 All DSE equipment used on campus must meet the minimum Health and Safety requirements.

5. Device Assessments

5.1 Members of staff, appointed by College Management, will be trained to carry out assessments of devices.

5.2 Display Screen Equipment and devices owned by College will be identified and numbered for management purposes. An initial assessment of the workstations will be carried out by the use of a check-list which will form the basis of the assessment record. All such records will be kept by College Managment, who will ensure that appropriate corrective actions are carried out when necessary.

5.3 Review of the initial assessment should be undertaken whenever the user identifies problems.

6. Training

6.1 Users will be informed/instructed by the assessor of:

any risks to their health and safety while working as a DSE user;
the measures taken to protect them from any such risks;
The arrangements that have been made to ensure regular changes of work activity.

6.2 Assessors will be given the necessary training to carry out the assessments, to maintain the appropriate records and to train the DSE users. This training will be recorded and kept by the appropriate manager.

7. Supervision

7.1 The daily activities of Users will be planned to enable their work to be periodically interrupted by different physical activity.

8. Employees' Duties

8.1 Any health problems which may be attributed to the use of DSE should be reported to the management.

9. Eye Tests

9.1 All Users will be provided with an eye test if requested.

10. Spectacles

10.1 Upon recommendation by the optician, users will be advised that they require spectacles specifically for the purpose of correcting problems related to the use of the DSE. Spectacles will not be provided for the correction of distance or near visual problems.

11. Liability for costs

11.1 The cost of providing eye and eyesight tests and where necessary spectacles, will be paid by College. However, liability for costs will be restricted to the provision of a basic pair of glasses, i.e. of a style and quality adequate for their function. If persons choose more costly spectacles, e.g. designer frames, tinted or coated lenses or lenses which are prescribed to correct visual problems at distances other than that at which the screen is viewed, College's contribution will be the cost of a basic pair of glasses required for DSE use.

11.2 College's contribution to the cost of providing eye examinations and eyesight tests and the provision of spectacles will be specified in each years' Budget.

APPENDIX 1

Required Standards

1. Introduction

All furniture and equipment forming part of a Display Screen Equipment workstation, must conform to current international standards. Those responsible for the purchase of such items are requested to note the standards outlined in these guidance notes.

2. Display

The screen/display unit should:

have a clear, stable and legible image, without flicker, jitters or glare;
have a controllable brightness;
be adjustable in the angle of tilt and swivel;
have a screen size which is compatible with the task.

3. Keyboard

The keyboard should:

if detached or detachable be light but stable;
have non-reflective keys;
be tactile and audible.

4. Desk

The desk should be:

of sufficient size to provide space for equipment, documents, the operator, and for the task to be undertaken;
between 0.66 - 0.73 metres for non-adjustable desks, and 0.66 - 0.77 metres for adjustable desks, from the floor to the underside of the desk, to allow for knee clearance;
0.60 metres minimum - 0.80 metres optimum deep, and 1.2 metres minimum - 1.6 metres optimum long, to allow for flexible arrangements of equipment and documents;
stable and have a matt finish, with no sharp edges.

5. Environment

The environment in which DSE Users work should fulfil the following criteria:

Lighting should be controllable by Users and offer good illumination when required by Users without glare;
Individual task lighting should be available for all users if requested;
Temperature humidity and air quality should provide a pleasant working environment for all Users;
Adequate natural light should be available during daylight hours but Users should be able to shade themselves from strong natural light if they wish to do so;
The acoustic performance of any indoor space intended for DSE use should be adequate to provide Users with a reasonably quiet working environment.

Status: Current

Review: July 2019